AAKIO is a digital inventory for professional visual artists. It structures, manages, catalogues and presents artistic works – from individual pieces to entire series and complete oeuvres. AAKIO allows artists to keep track of their work – and make it visible for the future.
AAKIO is completely browser-based and can be used without additional installations or plug-ins. The software is intuitively designed and enables simple, clear operation – regardless of technical knowledge. Artists can record, manage and present their works directly online. Thanks to clear structures and modern user guidance, information can be quickly maintained and accessed at any time – on any device with internet access. The only requirements are reasonably up-to-date browsers and operating systems; older versions may have occasional limitations.
AAKIO is aimed at artists, curators, galleries, estate administrators and academics. The software enables the creation and maintenance of catalogues raisonnés, including exhibition history, bibliography and provenance – for professional documentation and archiving.
AAKIO offers flexible pricing models that can be tailored to individual needs. Monthly package prices for members of professional associations, such as BBK Berlin, and specialist collecting societies, such as VG Bild-Kunst, range from €6.99 to €17.99. Membership details must be provided during registration. For non-members, the corresponding packages cost between €9.99 and €21.99. Billing is convenient and secure via credit card, PayPal or SEPA direct debit using the Paddle payment service.
Can't find the right package? Contact us: support@AAKIO.io
AAKIO Zero€ 0,00 (max. 30 days) |
AAKIO One€ 6,99/Month* |
AAKIO Two€ 11,99/Month* |
AAKIO Three€ 16,99/Month* |
AAKIO PlexCan't find the |
|
|---|---|---|---|---|---|
Number of artworks |
25 |
500 |
1500 |
3000 |
individuell |
Number of media per work |
1 | 3 | 5 | 7 | individuell |
Image/file/video size |
5 / 10 / 50 MB | 5 / 10 / 100 MB | 5 / 10 / 250 MB | 5 / 10 / 250 MB | 5 / 10 / 250 MB |
storage space |
500 MB | 5 GB | 15 GB | 30 GB | individuell |
Number of editors |
— | — | 1 | 3 | individuell |
E-Mail Support (Mo-Th 9am - 5pm) |
✓ | ✓ | ✓ | ✓ | ✓ |
* Prices are valid for annual payment.
AAKIO does not currently offer automated data import, as the technical implementation is very complex and the requirements for import can vary greatly. Instead, AAKIO GmbH will initially import the data as a service upon request. The process involves several steps: First, an initial consultation takes place, followed by a data analysis. On this basis, we prepare a quote, which, if accepted, leads to the preparation of the data. Depending on the agreement and the data situation, this can be simple, extensive or very extensive. A simple import of the essential texts is possible from as little as € 150.
All data is automatically backed up daily. These backups rotate over six days. In addition, a snapshot of the entire database is created weekly and archived for eight weeks. Deleted data is retained in the respective user account for 7 days so that accidental deletions can be reversed. The servers are located in Nuremberg and are subject to German data protection standards. Please note: AAKIO is not a vault for original files, but an online catalogue for the professional presentation of approved works by artists (from the middle of next year).
Paddle is a payment provider that handles bookings and payment processing on behalf of AAKIO. The service is established, secure and reliable. It complies with the requirements of the GDPR and GDPR. Paddle also takes country-specific regulations into account. Unlike PayPal, Paddle is subject to European legal framework conditions.
AAKIO will be continuously expanded in the coming months. Among other things, there are plans to enable unregistered users – such as collectors or curators – to access and share individual works. In addition, a public platform is planned for mid-2026, where visitors will be able to browse and research works released for AAKIO. However, this platform will only be implemented once a relevant number of works have been published and numerous users are active on AAKIO. We are also planning to expand the export function so that selected data can be output in printable formats (e.g. for exhibition or insurance lists, etc.).
We will also soon be offering a bookable package that allows multiple catalogues of works to be managed and administered within a single account.
If you wish, please feel free to use our email address feedback@AAKIO.io to share your suggestions or ideas.
AAKIO is a spin-off of CDLX GmbH. We have been working in the fields of fine arts, education and science for many years. With our application portal "applicare", we developed software for the digital processing of tender procedures from 2016 to 2020 – from form management to tendering and judging to digital contract signing. Artists and institutions throughout Germany have been using applicare successfully for years.
Building on this experience, we have developed AAKIO – a new software that is already being used by the Stiftung Kunstfonds and the Kunststiftung des Landes Sachsen-Anhalt.
If you wish to export your data, you can start the process at any time. Within a few hours, you will receive a ZIP archive via download link. This contains CSV files for further processing, all uploaded media, and a simple HTML view of the works. For very extensive catalogues of works, creating the archive may take longer. You can then cancel your account.